Job Description

This position is responsible for assisting the Grounds Maintenance department in various administrative tasks related to office management, accounting and HR/On-boarding of Grounds team members. This role must be able to speak and write English and Spanish fluently.


  • Write and post job advertisements.
  • Screen resumes/applicants for desired qualifications as directed by the hiring managers.
  • Schedule candidates for interviews with hiring managers.
  • Write and extend offers of employment.
  • Submit and track background and drug testing requests to third party vendor.
  • Conduct New Hire Orientation, and on-boarding of new hires.
  • E verify all new hires, manage and re-verify employees for work authorization as needed.
  • Assist with translating and walking employees through benefit enrollment and annual performance reviews.
  • Order uniforms, hats and shoes for team members.
  • Coordinate and communication any immigration issues with onsite Immigration Attorney.
  • Assist with reviewing or researching vendor invoices for accuracy, investigate and resolve account discrepancies.
  • Submit and follow up on maintenance work orders for the Grounds department.
  • Order office and facility supplies for the department.
  • Stay in regular contact with the department managers and site HR Manager to administratively support them as needed.
  • Perform other related duties as required and assigned.

Experience and Education Required:

  • High School Diploma
  • At least 3 years of office/administrative experience
  • Prior experience working in hospitality is preferred
  • Familiar with federal and state employment laws

Skills Required:

  • Bilingual (English/Spanish) is a must
  • A professional, positive, energetic and flexible attitude
  • Ability to work and manage time well with limited supervision
  • Excellent organizational and prioritization skills
  • Superior verbal and written communication skills
  • Ability to work in an environment with competing deadlines and changing priorities
  • Exhibit excellent dependability and ability to maintain confidentiality